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Tired of having your U.S. suppliers botch their license applications and thus delay your programs? Beside yourself with their shipping ITAR-controlled parts as EAR99 items? This workshop will explore what you, as a non-U.S. customer, need to know to help your U.S. suppliers prepare error-free licenses that will win quick approval and avoid further applications to authorize reexports and retransfers. Particular emphasis will be on reviewing the “chain of custody” information on subcontractors/sublicensees, downstream customers and end-users, freight forwarders/customs brokers/warehouses, and sales reps/brokers your U.S. suppliers need from you to prepare bullet-proof ITAR and EAR applications.

About the organisations:

Global Legal Services, PC, is a Washington, DC-based law firm advising U.S. and non-U.S. companies on U.S. export and re-export controls, including securing U.S. licenses and other export authorizations, strengthening corporate export control compliance programs, providing training to employees, and advising on civil violations of the ITAR and EAR.

BAE Systems plc is a British multinational defence, security, and aerospace company. It is the largest defence contractor in Europe and has operations worldwide, including BAE Systems Inc. in the United States, one of the six largest suppliers to US DoD. BAE Systems is involved in several major defence projects, including the Lockheed Martin F-35 Lightning II, the Eurofighter Typhoon, the Astute-class submarine and the Queen Elizabeth-class aircraft carriers.

Alpha Omega Consulting Group combines the talents of subject matter experts across the multi-faceted arena of global compliance. These experts include Global Trade Compliance with expertise in serving in the capacity of Special Compliance Official (SCO), USG Policy, Licensing, Security, Environmental Health & Safety, Chemical Facility Anti-Terrorism Standards, Nuclear Regulatory Compliance, Information Technology, Commodity Jurisdiction and Classification, Audits/Assessments, Voluntary Disclosure Investigation, Insider Threat and Tabletop Exercises.

Why you should attend?

  • This Workshop is a “must” attend for non-U.S. export control managers, program managers, and procurement managers who work with U.S. suppliers and have been “burnt” one too many times by those suppliers’ licensing errors.
  • Understand how to determine the U.S. export control jurisdiction and classification of what you are ordering to ensure your U.S. suppliers are obtaining the correct export authorization.
  • Learn the common mistakes that U.S. suppliers make in completing their applications and what you can do to help your suppliers avoid them.
  • Gain knowledge of how to obtain approval for reexports and retransfers of items originally exported under the U.S. Foreign Military Sales Program (FMS v. DCS Approvals)
  • Walk away with a list of best practices for dealing with U.S. suppliers on export control matters.

Workshop programme

8:30 Registration & Coffee

9:00 Opening Remarksand Introductions

Gary Stanley

Gary Stanley, President, Global Legal Services

Edward Peartree

Edward Peartree, Group Deputy Head of Export Controls, Licensing and Policy, BAE Systems

9:10 The Fundamental Question of U.S. Export Controls: Is the Item Controlled under the ITAR or EAR?

  • What is the “Order of Review” for classifying hardware and technical data?
  • “Specially Designed”: The key definition to a correct classification
  • Why the “Devil is always in the details!”
  • Real-world examples of how to apply these classifications concepts


  • Gary Stanley

    Gary Stanley, President, Global Legal Services

    Edward Peartree

    Edward Peartree, Group Deputy Head of Export Controls, Licensing and Policy, BAE Systems

    10:15 Coffee/Break

    10:30 Pitfalls of ITAR Applications

  • Documenting the “Chain of Custody” in DSP-5 hardware and technical data license applications
  • When should a U.S. supplier seek a Warehouse and Distribution Agreement instead of a DSP-5 license?
  • Common mistakes in drafting ITAR Part 124 Technical Assistance Agreements and Manufacturing Licensing Agreements
  • Key elements of an ITAR § 123.9(c) Request for Reexport/Retransfer (GC Letters)
  • Applying for reexport/reexport approval of U.S. Foreign Military Sales items via the U.S. Dept. of State/Office of Regional Security and Arms Transfer’s “Third Party Transfer process”
  • Gary Stanley

    Gary Stanley, President, Global Legal Services

    Edward Peartree

    Edward Peartree, Group Deputy Head of Export Controls, Licensing and Policy, BAE Systems

    11:15 Pitfalls of EAR Applications and License Exceptions

  • Documenting the “Chain of Custody” in BIS-748P commodity, software, and technology applications
  • Special requirements that may apply to EAR applications
  • Having a strategic plan for U.S. suppliers to use License Exception STA
  • What to do when you still need an authorization for a reexport or transfer (in country)
  • Gary Stanley

    Gary Stanley, President, Global Legal Services

    Edward Peartree

    Edward Peartree, Group Deputy Head of Export Controls, Licensing and Policy, BAE Systems

    11:45 Best Practices for Working with U.S. Suppliers

  • Learn the No. 1 Rule for avoiding mistakes and heading off violations
  • Whose contact information should you have handy?
  • Are you entitled to see the license or other authorization?
  • Dealing with unexpected ITAR provisos or EAR license conditions
  • Gary Stanley

    Gary Stanley, President, Global Legal Services

    Edward Peartree

    Edward Peartree, Group Deputy Head of Export Controls, Licensing and Policy, BAE Systems

    12:15 Closing Remarks and Questions

    Gary Stanley

    Gary Stanley, President, Global Legal Services

    Edward Peartree

    Edward Peartree, Group Deputy Head of Export Controls, Licensing and Policy, BAE Systems

    12:30 End of Workshop


    Leonardo Hotel Amsterdam Rembrandtpark

    Staalmeesterslaan 410
    Amsterdam 1057 PH

    Leonardo Hotel Amsterdam Rembrandtpark



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    CPD stands for Continuing Professional Development’. It is essentially a philosophy, which maintains that in order to be effective, learning should be organised and structured. The most common definition is:

    ‘A commitment to structured skills and knowledge enhancement for Personal or Professional competence’

    CPD is a common requirement of individual membership with professional bodies and Institutes. Increasingly, employers also expect their staff to undertake regular CPD activities.

    Undertaken over a period of time, CPD ensures that educational qualifications do not become obsolete, and allows for best practice and professional standards to be upheld.

    CPD can be undertaken through a variety of learning activities including instructor led training courses, seminars and conferences, e:learning modules or structured reading.


    There are approximately 470 institutes in the UK across all industry sectors, with a collective membership of circa 4 million professionals, and they all expect their members to undertake CPD.

    For some institutes undertaking CPD is mandatory e.g. accountancy and law, and linked to a licence to practice, for others it’s obligatory. By ensuring that their members undertake CPD, the professional bodies seek to ensure that professional standards, legislative awareness and ethical practices are maintained.

    CPD Schemes often run over the period of a year and the institutes generally provide online tools for their members to record and reflect on their CPD activities.


    Professional bodies and Institutes CPD schemes are either structured as ‘Input’ or ‘Output’ based.

    ‘Input’ based schemes list a precise number of CPD hours that individuals must achieve within a given time period. These schemes can also use different ‘currencies’ such as points, merits, units or credits, where an individual must accumulate the number required. These currencies are usually based on time i.e. 1 CPD point = 1 hour of learning.

    ‘Output’ based schemes are learner centred. They require individuals to set learning goals that align to professional competencies, or personal development objectives. These schemes also list different ways to achieve the learning goals e.g. training courses, seminars or e:learning, which enables an individual to complete their CPD through their preferred mode of learning.

    The majority of Input and Output based schemes actively encourage individuals to seek appropriate CPD activities independently.

    As a formal provider of CPD certified activities, SMI Group can provide an indication of the learning benefit gained and the typical completion. However, it is ultimately the responsibility of the delegate to evaluate their learning, and record it correctly in line with their professional body’s or employers requirements.


    Increasingly, international and emerging markets are ‘professionalising’ their workforces and looking to the UK to benchmark educational standards. The undertaking of CPD is now increasingly expected of any individual employed within today’s global marketplace.

    CPD Certificates

    We can provide a certificate for all our accredited events. To request a CPD certificate for a conference , workshop, master classes you have attended please email events@smi-online.co.uk

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